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F.A.Q.
in the TAC
Email
File
Management
Basic
Things to do in MS Word
Scanning
Email
How
do I get an email account?
- Open
Windows Explorer
- Log
onto a site offering free email accounts such as www.yahoo.com,
www.hotmail.com,
or www.excite.com
- Click
on the section of the page that directs you to email
- Follow
the site's instructions which will include:
- Login
or Username: You create this yourself. If you choose a username
already taken by someone else, the system will ask you to
choose a new name and will usually offer some suggestions
based on what you originally chose. Be sure to write down
your username.
- Select
a Password: You also choose your password. Most sites require
the password to be a minimum number of characters and some
may require a combination of letters and numbers. Most are
not, but some sites' passwords are case-sensitive, so if
you type in all capital letters when you choose the password,
you would have to type the password in all capital letters
every time you log in.
- Password
Hint: Many sites ask you to provide a password hint for
yourself in case you forget your email password. Many sites
will offer password hint questions for you to select such
as mother's maiden name, pet's name, favorite color, etc.
Some sites give you the option of designing your own password
hint question. Be sure that you choose a hint question for
which you will always remember to provide the same answer.
Beware here too of case sensitivity.
- Most
sites will also ask you to fill in some demographic information
and will indicate which fields (boxes) you must fill out
in order to start your email account.
- Some
sites ask you to read and sign a usage policy - there will
be a box for you to check noting that you've read and understand
this policy.
- You
are now ready to begin using your email.
How
do I log on to my email?
- Type
the URL (web site address) of the site where you have your email
account (yahoo, hotmail, etc.)
- Type
your username (also referred to as login or sign-in) in the
box provided
- Type
your password in the box provided
- Click
on Inbox to view your mail
How
do I read my email?
- Click
on Inbox
- Click
on the subject of the email you want to read
- Please
note that where you click to open a message may be slightly
different for various sites
How
do I send/compose an email?
- Click
on Compose and a composition box will appear
- In
the TO line, type the email address of the person to whom you
are writing
- In
the SUBJECT line, type the subject or title of your email message
- In
the CC line, type the email addresses of others you may want
to see the message ( CC
stands for Carbon Copy)
- Click
your mouse in the large text body and type your message (This
is referred to as the body of your email)
- Once
your message is complete, click on Spell Check if you want to
have the computer check for spelling errors
- Click
on SEND
- If
prompted with something such as, "Are you sure you want
to send?", click OK
Can
I change my email address/log-in name?
No.
With most sites, In order to do this, you would have to get a
whole new email account or set up a new username.
How
do I print my email?
- Click
on PRINTABLE VIEW in the email you want to print - should be
located in the upper right corner
- Some
sites may not provide this option. In that case, just open the
email you want to print.
- Click
the PRINT icon or go to FILE/PRINT on the PRINTABLE VIEW page
How
do I send an attachment?
- When
you're in your email Inbox, click on COMPOSE
- Click
on the button that says ATTACH FILE or EDIT ATTACHMENTS or similar
- A
screen comes up with an option called BROWSE: choose this option
- After
you click on BROWSE, double-click on the file you want to attach
- Click
OK and/or follow other instructions for attaching
- When
you are done, click DONE
- Once
you've written the email and attached the right file(s), click
SEND
How
do I change my email password?
- In
your email account, go to EMAIL OPTIONS
- Type
your current password in the box labeled OLD PASSWORD
- Type
your desired new password in the box labeled NEW PASSWORD
- Click
SAVE CHANGES
- Note:
Remember to write down your new password!
File Management
How
do I save a document?
- Regardless
of which MS Office program you're using (Word, Excel, etc.),
you have two options for saving your file:
- Click
on FILE/SAVE
- Click
on the computer disk icon
on the toolbar
- A
box will open asking for a file name and location to store the
file
- Choose
a name for your document. The
MS Office program will automatically choose the appropriate
file extension for you (.doc, .xls, etc.)
- When
working in the TAC, always save your file onto a disk rather
than onto the computer's hard drive
How
do I transfer files from one disk to another?
- Insert
the disk you are copying from
- Go
to Windows Explorer (Right-click
on Start and choose Explore)
- Click
where it says Desktop
- Select
FILE/NEW/FOLDER
- A
new folder will show on the right side of the screen - name
your folder
- Now,
on the left side, double-click on the A DRIVE
- Highlight
the files you want to copy
- Select
EDIT/COPY (or hit CTRL C)
- Double-click
on Desktop
- Double-click
on the new folder you created
- Select
EDIT/PASTE (or hit CTRL V)
- Take
out the disk and insert the new disk
- Highlight
the files from your desktop folder and select EDIT/COPY (or
hit CTRL C)
- Double-click
on A Drive
- Select
EDIT/PASTE (or hit CTRL V)
Basic Things to do in MS Word
How
do I copy and paste text in a document?
- Select
(highlight) the text you want to copy
- Select
EDIT/COPY or hit CTRL C or click the icon with two pieces of
paper (next to the scissors) on your toolbar
- Put
the cursor where you want to paste the text
- Select
EDIT/PASTE or hit CTRL V or click the clipboard icon on the
toolbar
How
can I put my cover letter and/or resume in an email?
- Have
your email open with a blank email message box open as though
you were composing an email
- Open
your cover letter or resume document
- Select
(highlight) all of the text - You can also do this by hitting
CTRL A to select the entire document
- Select
EDIT/COPY or hit CTRL C or click the icon with two pieces of
paper (next to the scissors) on your toolbar
- Go
to the body of your email and select EDIT/PASTE or hit CTRL
V or click the clipboard icon the toolbar
How
do I add page numbers?
- Click
on VIEW and choose HEADER/FOOTER
- Click
on INSERT and choose PAGE NUMBERS
- Select
your preferred layout from the options provided
Scanning
How
do I scan a document?
- Double
click on Scanner Icon
- Open
the document cover
- Place
your picture face down on the glass of your scanner. Line up
the top of your image with the top right arrow of the scanner
bed.
- Close
the document cover
- Click
the PREVIEW button to preview what you are scanning
- Click
the SCAN button to finalize the scan
How
do I scan an image?
- Double
click on Scanner icon
- Click
once on SCAN TO APPLICATION
- Open
the document cover
- Place
your picture face down on the glass of your scanner. Line up
the top of your image with the top right arrow of the scanner
bed.
- Close
the document cover
- Click
the PREVIEW button to preview what you are scanning
- Once
the preview image shows on the screen, use the mouse to select
the area of image you want to scan by drawing a box around the
portion of the preview
- Click
the SCAN button to finalize the scan
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Copyright
© 2006 Jewish Vocational Service. All Rights Reserved.
225 Bush Street, Suite 400, San Francisco, CA 94104 (Map)
Email: hire@jvs.org
Phone:
(415) 391-3600, Fax: (415) 391-3617, TDD: (415) 391-2846
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